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This is not a CLOUD or subscription product and there are no on-going fees. You buy the solution, you install it, it is yours to keep.
This is professionally developed Windows OS software written in Delphi language and uses an MySql database. We are ISO 27001 certified and all our software is code-signed.
We have sold over 30,000 of these systems. Shipped orders take 5-8 days for delivery. We ship same day.
In normal use, the user presents a previously enrolled face to punch in/out, or use an RFID tag. GeoFace stops 'buddy punching' - employees clocking for each other.
Geoface F10+ WIFI version
Here is a sample Bi-weekly time card with explanations.
Features and benefits of the 10+ Version Windows OS Software
Max number of shift patterns - One
Max Number of time clocks supported on system - One
Max pay rates - One standard and overtime
What's in the box?
GeoFace F10 Wifi Terminal, Mounting Backplate, Network Cable, 2 Pin Power Adaptor. Software is digital download so the Internet is required.
There are no RFID proximity tags or Badges included with this system unless ordered.
Time Clock Key Features
Most importantly - if any employee forgets to clock the system keeps on operating as normal. Reports still work. It just prints on the time card that the employee missed a clocking.
Working Hours and Pay
Calculates hours worked, sorts pay into standard and 1 rates of overtime - even deducts for any breaks so you don't have to!
Highlights missed clockings, tardy/lateness, sickness, holiday, unauthorized absence and early departure etc.
Can auto deduct for lunch if employee does not clock, after x hours (after 4 ½ hours deduct ½ hour or lunch window (12.00-14.00 deduct 1 hour). If employee does clock auto deduct only comes into force if the full lunch deduction is not taken and deduct more time if longer than lunch deduction taken.
Can stop hours being accumulated before shift start and after shift end.
Can be configured to not pay overtime at end of shift until x mins worked, stops late leavers being paid when not actually doing overtime.
Also allows you to add, edit or delete clocking transactions - to restrict too much unauthorized overtime - easily add/edit transactions for drivers and off site remote workers.
Overtime can be applied by time of day, day of week, after x hours per day, after x hours per week, after x hours per pay period.
The Live Attendance Dashboard
See in real-time who is on or off the premises - have this utility running on multiple PCs in your company so anyone can see who is 'IN' or 'OUT'. Now there is no need to go looking for someone - see them on screen the moment they clock in.
The Live Attendance Dashboard
See in real-time who is on or off the premises - have this utility running on multiple PCs in your company so anyone can see who is 'IN' or 'OUT'. Now there is no need to go looking for someone - see them on screen the moment they clock in.
Lateness Retrieval Facility
The software has intelligent lateness rounding rules so you only pay for the exact time worked. Can auto deduct for lateness after x minutes (1,2,3,4,5,6,7,8 etc) and start paying from a rounding unit (15, 30 mins etc).
Round forward/back for late arrivals, long lunches, early departures, lunch not taken - so you only pay for the hours worked.
Here is sample time card
Bi-Weekly time card
Time Card Reporting.
Prints full time card activity report - shift number used and lists missed clockings.
Reports can highlight missed clockings, lateness, early departure and breaks exceeded.
Reports highlight lateness in red or bold.
Even more.
Time card detail
Time card summary
Employee summary
Employee detail list
Who’s not in
Who is late
Export reports easily to pdf, excel, or word processing programs.
Exporting data to Payroll programs or Excel
Payroll
You can export your time card and other data from the software to a file for 3rd party payroll or Excel spreadsheets.
Other Exports
Software exports all data to a file in many different formats for use in Excel and payroll systems.
The software automatically calculates the correct figures for payroll.
Data can also be exported for use in third party software such as HR and Personnel packages
Print or view information on screen and save reports to disk for later review or use elsewhere.
Software Requirements
This product works only on Windows operating systems
PC *minimum* requirements:
* Standard Windows Intel-compatible processor (Intel, AMD etc)
* 1gb RAM or greater as required by Windows specifications.
* 200MB hard disk space free.
* An available and suitable network port (for time clock hardware equipped with a network port) or WIFI
* Windows 7, 8, 10 or 11; desktop versions, 32bit or 64 bit with no sub-systems restrictions.
We do not guarantee the software will work unimpeded on Windows Insider versions.
This product is not sold to work on beta or preview versions of Windows or emulation packages such as the WINE project, thin client or virtual environments.
This product should not be used to run, read or write to/from a WSL partition.
Storing the data on a virtual storage space such as OneDrive, DropBox or similar is not recommended.
October 2023 V1.02
Hardware
How the terminal works:
Each employee presents their previously enrolled face to the terminal and once recognized this creates an in/out transaction. The terminal displays the result of the attempt along with an audible message. The software also allows authorized personnel to add, modify or delete those transactions.
Robust ABS construction
Large LCD display
Wall mount
Communications all fitted as standard: WIFI and TCP/IP - LAN/WAN 10/100 Mbit.
Max capacity 1,000 RFID (proximity cards) registered
Dimensions (H x W x D) 4.25” x 6.5” x 1.5"
Environment: 32° - 113° FC 20% - 80% humidity
Standards: FCC, UL
Power supply: 110/120vac 2 pin adaptor to 12VDC
March 2024 V1.03
GeoFace F10 WIFI
1. Is this version LAN capable?
Yes the Model GeoFace F10 WIFI is also LAN capable, it also has a TCP/IP ethernet port. More information is on the specifications page
2. How do I connect the Time Clock to my PC?
If your Time Clock has WIFI - WIFI is easiest. In the professional world, if you have WIFI on the Time Clock and you have a suitable WIFI network on your premises, then program the Time Clock in the ‘WIFI settings’ to connect the Time Clock to your network (just like the WIFI on you mobile phone). Then do the same on the PC/server that has your ‘hardware controller’ software installed.
If you only have one PC then connect to the WIFI on that as above, but the software must be installed on same PC.
If your Time Clock only has TCP/IP (ethernet), then you would normally connect the Time Clock, using the ethernet cable, to a spare network point or direct to a router, program the Time Clock, just like above, but in the ‘TCP/IP settings’ of the Time Clock.
In theory, when you set up the setting on a Time Clock on a network, you give the Time Clock an IP address and sometimes a password. This is just like moving into a new home, you tell your friends your new address. At the PC or server, in our ‘Hardware Controller’ software you also enter that same IP address, like someone setting up SAT-NAV in their vehicle to find your home.
The Time Clock is now sitting in its new ‘virtual’ home waving a virtual flag saying ‘here I am’ and the hardware controller has the Time Clock address. So they can now talk to each other. (Polling)
3. How do I install the software?
The software installs automatically. Just follow the install instruction. When installing, you can abandon the install at any time if you change your mind about any option you have selected. It intelligent so you won’t break it and support can help if you go wrong.
Helpful note: When installing the software you must put the software on a PC that is going to use the software but you can put the database part of the software on a server or the same PC (your choice). You must put the database and ‘polling’ on a server if you intend to run multiple instances of the software. The install program will ask you where you want to put the database and ‘polling’.
4. Where should I install the software?
Please see the above answer.
5. How do I install the software? The software installs automatically. Just follow the install instruction. When installing, you can abandon the install at any time if you change your mind about any option you have selected. It intelligent so you won’t break it and support can help if you go wrong.
Helpful note: When installing the software you must put the software on a PC that is going to use the software but you can put the database part of the software on a server or the same PC (your choice).
6. If I get the 25 employee version and later will need the 50 employee one, how can I do this?
You can increase employee levels at any time. This is usually done by an email.
7. What is a shift?
A shift is a set of working rules for a day.
8. What is a shift pattern?
The Model 10 only has one programmable shift so you will have to use that shift every day, except for non-working day shift, a non-programmable shift. For more shifts use the Models 100 or 200.
But to answer your question, a shift pattern is an arrangement of shifts over a pay period. Shift 1 for Monday, shift 2 for Tuesday etc
9. What does it mean when it says “max number of time clocks on system”?
What this means is the maximum number of clocking Time Clocks that the software can support at one PC. Please see the product for these limits.
10. Can I turn off the auto deductions for not clocking out for lunch?
Yes, you can turn off auto deductions.
When you use this feature, the auto deduct can be configured for to deduct any amount of time in at a fixed time (drink break of 15 mins, at 10.00am no clocking required) or in a window of time (deduct 30 mins between 12.00pm and 2.00pm if employee does not clock for break).
11. What grace options are there?
The grace options are 1, 2, 3, 4, 5, 6, 10, 12, 15, and 30 minutes.
12. Can I turn off grace options?
Yes, you can turn off grace options.
13. Can I turn off rounding time?
Yes, you can turn off rounding time.
14. What roundings are there?
The roundings available are 1, 2, 3, 4, 5, 6, 10, 12, 15, and 30 minutes.
15. What pay periods are there?
The pay periods available are - Weekly, bi-weekly, 4 weekly and monthly. You can also compose your own pay period of any length of days. You can have some employees on bi-weekly and others on weekly. Suggestions are welcome
16. Employees who work overtime must work a minimum of ½ an hour. Can the system do this?
No. Since this is a daily requirement it needs to be dictated within a shift using an overtime rate. The 10 does not have this, you will need the Model 100 or 200.
17. Our lunch break is only ½ an hour. Can the system handle this?
Yes, the system most definitely can handle this.
18. We give our employees 3 breaks a day, one for lunch and two for cigarette breaks. I want to be able to deduct the lunch and cigarette breaks from their hours. Can I get the software to do this?
Yes, you can get the software to do this.
19. If someone forgets to clock how can I fix that?
At the PC, authorized users can edit transactions.
20. Will this device continue to work if I don’t get support?
Yes. The software will carry on working.
21. How much is support?
The cost of support depends on the system purchased and number of ‘live’ employees using it.
22. What is included in the free support?
Support is to keep the software operating according to it specification. Support is for those who have tried to resolve a problem themselves.
23. We have 150 employees and our HR gets inundated with requests for general verification of hours worked. I would like to automate this so the HR can easily send or print something. Do you have a solution?
Yes, we have a solution. Buy the 200 version of this software. It has an automatic email option so you can send an employee time card report regularly, at fixed times, each selected day (usually evenings, or anytime you choose, no limits) to selected employees. It should reduce those requests and free up time for your HR employees.
24. Some employee turn up an hour early and clock for work. How can we stop them from being paid for these hours?
You can stop employees being paid for these hours in the shift set up. You can stop time accumulating at start and end of a shift. Please remember you only have one working shift on this product.
25. I have quite a few employees and they all work slightly different times and it takes my pay lady a long time to work out the hours. We want something that make this easier. Can you help?
This product will not solve that problem. You will require a 100 or 200 model. Any model from 100 upwards has multiple shift options. You can have every employee on a different shift every day of the year.
26. What happens if the power goes off? Do I lose my information?
You should not lose any data. The Time Clock stores data even during power outages.
FAQ 10 GFF WIFI TCP/IP USA Mar 2024 V1.03
Below is a software comparison for software options that will come with your new time & attendance system.
